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Position: Other
City and State: Woodland Hills, CA
Job Description: The position is responsible for managing and overseeing the UMG commitment systems and processes associated with the processing and tracking of UMLE invoices and reports. The position is inclusive of, but not limited to; direct supervision of Lidia Galindo (Administrative Coordinator), enforcement and oversight of UMG’s administration policies and procedures. All candidates should possess excellent time-management skills, as well as the ability positively motivate and lead others. Key Responsibilities: 1. Overhead, Marketing and Recording Administration Overall responsibility for the UMLE disbursement process, as well as daily oversight of UMG’s two primary commitment tracking systems: CTS and SB2 systems for all four UMLE labels. These responsibilities include: o Direct oversight of all invoice processing and work flow for Monterrey (Mexico), Woodland Hills and Miami Administration staff. o Daily review and audit of UMLE invoices for correct coding, approvals, policies, etc. o Direct supervision of an administrative staff of one employee; which will include oversight of daily work flow processes, as well as internal departmental matters. o Direct liaison with internal label departments. These responsibilities include daily interaction with label GMs, VPs Marketing, VP Business Affairs and CFO and VP of Finance in an effort to address companywide specific issues/requests, as well as improved efficiencies within UMLE’s administrative environment. o Direct Input, tracking and maintenance of all UMLE quarterly marketing and recording budgets within CTS and SB2. The position is also responsible to review and distribute month end marketing and recording reports. o The position will also oversee the direct input of approved budgets and budget changes within the commitment systems, as well as reconcile changes and maintain orderly files for annual internal and Sox audits. • Key Responsibilities (continuation): o The enforcement and compliance of UMG’s Radio & TV policy; As a result, the position will be responsible for the collection, review and maintenance of required monthly promotion logs. o Support A&R Administration department on their day-to-day task; 2. Systems and Operations o Provide on-going training to UMLE staff in use of key Universal administrative systems (eTA, CTS, SB2, JDE and Docusphere) o CTS Super User; o SB2 Super User; o E-Gratis - Final approver for all 3 labels o Concur - Final approver for all employees besides Directors, VP, SVP, GM and Presidents o ETA - Final approver for Marketing and Recording 3. Special Projects o Assist with special projects and analyses as requested by UMLE Management as well as UMG Corporate Management. o Assist Financial Planning Manager on day-to-day analysis and tasks Job Requirements: • 3-5 years A/P experience • 1-3 years financial experience • Well organized, ability to complete work by due date • Bilingual Spanish/ English • Strong interpersonal and communication skills - including the ability to interact with all levels of the organization Preferred Skills • Bachelor’s degree in Accounting or Finance
Salary Range: N/A
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