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Position: Administrative Assistant
City and State: Santa Monica , CA
Job Description: Universal Music Group is currently seeking an Administrative Services Coordinator for the Santa Monica, CA office. • Assist Purchasing Director generating and processing general office supply purchase requisitions for several Los Angeles based facilities. • Coordinate and interface with employees and vendors supporting all aspects of centralized purchasing. o Duties include order processing, document support, monitoring delivery of goods and services, track and communicate lead-times and back order status. o Research product information offering comparisons and substitutions of core items and special requests through secondary suppliers. o Maintain centralized inventory and standing orders of all facility consumables. o Adherence to SOX compliance guidelines tailored to best practices of ten different business units. o Notifying supervisor when approval spending or authority limits are exceeded. Records Management: o Gathering and matching purchase requisitions, approvals, order acknowledgment and delivery receipts. o Scan all support documents on daily basis to centralized department files providing paper trail for finance inquiry and audit. o Maintain and update various commodity spreadsheets providing supervisor with statistical information used for budget projections and trend analysis. Repairs & Maintenance: o Report equipment maintenance issues to vendor service centers monitoring and logging repair progress to completion. o Liaise with technicians and company employees troubleshooting unique repair and I.T. issues reporting results to supervisor. o Coordinate equipment installation o Provide ongoing employee training support. Requirements: SKILLS: Outlook, Word, Excel, Docusphere, Adobe. Customer Service background, Type 50+ wpm, phones, filing copying...
Salary Range: na
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