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Position: Executive Assistant
City and State: Los Angeles, CA
Job Description: Gold Circle Films seeks a full-time Executive Assistant for the Business Affairs Department and Post Production Department. The Executive Assistant will primarily provide administrative assistance and support to the Head of Business Affairs and the Head of Post-Production but will also interact with all levels of internal personnel. Responsibilities include the following: Administrative Duties: (1)Copy, scan, fax, file (2)Answer phones (3)Schedule meetings (4)Prepare expense reports (5)Coordinate travel (6)Prepare and submit check requests (7)Compose correspondence (8)Prepare and distribute memos, summaries, letters, agreements (9)Create files (10)Maintain legal and post-production calendars (track option expiration dates, delivery dates, loan maturity dates, etc) (11)Maintain document tracking database and high density file system (12)Assemble production and post-production binders Legal and Post-Production Duties: (1)Handle quote requests (2)Coordinate delivery of all documents and materials from production at film wrap (3)Track and manage film elements (4)Compile all legal documents and film elements and deliver to distributors (5)Create main and end titles and circulate for review (6)Liaise with accounting department on international collections (7)Assist legal department with tracking of foreign distribution agreements (8)Update and maintain foreign distribution database (9)Prepare reports for executives (10)Duplicate and distribute DVDs of dailies and cuts of the films (11)Manage dailies, all cuts of the films, promos and trailers The qualified candidate must be exceptionally organized and possess a strong attention to detail and follow-through; have the ability to handle multiple tasks, prioritize and organize work and complete assignments in a timely manner; be punctual and flexible; able to exercise discretion in handling sensitive and confidential documents and information; capable of working cooperatively and communicate effectively in a team environment. College degree and previous entertainment experience required; technical knowledge of post-production preferred. Must be proficient in Windows, Outlook, Excel and Word. Opportunity for growth within the company. No phone calls please. To apply, please e-mail your resume to info@goldcirclefilms.com attention Legal Department.
Salary Range: N/A
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